Information for Presenters at National University of Singapore

This information applies to presenters whose talks are scheduled for Sunday, October 12th at the NUS School of Computing. If your talk is scheduled between Monday Oct 13th and Saturday Oct 18th at the Marina Bay Sands venue, please see Instructions for Presenters at Marina Bay Sands.

We assume most presenters will be in-person. If you need to present remotely, see instructions below.

This information may not be fully accurate for presenters at the FARM workshop or tutorial presenters. Please refer to your chairs for more specific details.

Information for All Presenters

• Your conference registration is mandatory.

• We strongly recommend the use of a 16:9 for your slides.

• You should pace your talk carefully; time is of the essence and the program schedule will be strictly enforced.

• You can find the length of your talk in the program. Please aim to keep your talk at least 3 minutes under the slot length to account for setup and questions.

• Unless you are giving a tutorial, you will be receiving a presenter questionnaire from your respective event organizers. It is imperative to complete this form as early as possible so that the AV Committee and your event chairs can properly plan for your talk. You will be able to indicate if you are giving an in-person or remote talk, if you do not wish to record or stream your talk, and other important logistics via this form.

Information for In-Person Presenters

• We strongly recommend to present your slides using the desktop computer in the room. Please ensure your slides are accessible on the desktop computer by either:

  1. uploading it to the shared Dropbox portal that can be obtained from your event chair, or;
  2. accessing it via the web browser on the desktop computer

• If you plan to give a demo using your own laptop, please make sure

  • Your presentation device supports HDMI output. If it does not, you are responsible for bringing the appropriate adapter.

  • During the breaks throughout the conference, take time to familiarize yourself with the room, and ask the Student Volunteer or NUS support staff present to test out your slides. Clarify any questions you might have with the Student Volunteer or your event chair.

  • Arrive at your session at least 15 minutes before it begins. Make your presence known to the session chair and student volunteers. During the break before your session starts, ensure that your presentation device is working, and your slides are accessible in order to avoid last-minute difficulties.

Additional Details

• During the conference, you will wear a badge/lanyard with your name on it. Please take this off before putting on a microphone!

• If you have a handheld microphone, please speak into it closely.

• If you are presenting with your own device and it has a night light mode or blue light filter, please disable this during your talk to ensure your slides look correct in-person and on-stream.

Information for Remote Presenters

• If you plan to present remotely, please obtain approval from your respective program chair as early as possible. Additionally, inform the AV Committee of your plans via the presenter questionnaire mentioned above.

• Remote presenters will interact with session chairs and in-person participants via a Zoom video call. This interaction includes both the talk and the live Q&A. Please obtain the zoom link by emailing your event chair.

• While we also support playing pre-recorded talks, we strongly encourage remote presenters to deliver their talk live over Zoom, so that the talk and Q&A take place over the same medium.

• If your talk is remote, it must have the Remote or Recorded badge in the program. Otherwise, please notify your event’s organizers to add it for you.

Pre-Recorded Remote Talks

Some presenters may opt to submit a pre-recorded talk to avoid technical difficulties (e.g., unreliable internet connection, poor video call quality) or overcome timezone differences. Note that you will still be expected to participate in live Q&A over Zoom after we play your pre-recorded talk, unless you have made other arrangements with your event organizers.

Following are instructions for preparing and submitting your pre-recorded talk:

1. Prepare your talk as a video recording:

   • There are various tools available to record your talk. One of the easiest ways is to use Zoom: share your screen, unmute your microphone, and record your “meeting”. You can use tools like iMovie or ActivePresenter to edit your recording.

   • Make sure your video does not exceed your time limit. Your time limit is the duration of your time slot (as it appears in the program) shortened by at least 5 minutes, to allow for Q&A and switching to the next speaker.

   • Please submit a mp4 formatted video.

   • Your video file should be named according to the following schema: <EVENT_ACRONYM>-<SPEAKER_LASTNAME>-<TITLE_NO_SPACES>.mp4, e.g., SAS-Sergey-MyAwesomeProofInLean.mp4.

2. Upload your pre-recorded talk to a cloud file-sharing service such as Google Drive. Do not share your video using YouTube or Vimeo.

3. Submit your talk to the AV Committee:

• Please submit your recording at least 7 days before the conference begins to avoid last-minute issues. If you have a last minute change and suddenly need to switch to a pre-recorded remote talk, the following instructions still apply, but please notify the your event chair.

• When filling out the presenter questionnaire, indicate in the “Remote Talk Logistics” section that you will be pre-recording your talk. If you have already submitted the questionnaire, please edit your response (do not make a new one) to indicate that you will be delivering a pre-recorded talk.

• Once you have done this, there will be a link to another form, both in the “Remote Talk Logistics” section and at the end of the questionnaire, which you can use to submit the link to your pre-recorded talk.

Recording Quality

To ensure a successful presentation, it is crucial that your recording is of high quality, especially the audio. The AV team cannot fix poor-quality recordings, so it is essential to record it properly.

We encourage you to check the quality of your recording before uploading it, ensuring that it is clear and understandable. Here are some tips to avoid problems while recording:

1. Avoid the use of a laptop’s built-in microphone for recording.

2. Avoid reverberant spaces, record in an environment that does not amplify echoes or reverb to keep the audio clear.

3. Keep the microphone at an appropriate distance from your mouth during recording to achieve a crisp and natural sound.

You can find more tips in this blog post from Laurie Tratt.

Live Remote Talk / Q&A-only

You will receive a Zoom link from your event chair which you can join to deliver your remote talk. Other details to come.